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Job title: Administrative Assistant
6 month Renewable Contract - 100% On SIte
Location: London, ON
Area code: 519, 226, 548, and 382
Postal code: N5V
Start Date: ASAP
Key words; #Administrative.assistant #office.job #administrative.job
**Fluency in Mandarin and English**
Join our dynamic team and play a pivotal role in our organization's success. Here's why you'll love it:
Responsibilities:
* Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
* Organize travel arrangements for senior managers (Arrange all internal business trips)
* Reply to email, telephone, or face to face enquiries (Answer and direct phone calls)
* Organize and schedule meetings and appointments
* Maintain contact lists
* Greet and direct interviewees to the right department
* Assist in the preparation of regularly scheduled reports
* Develop and maintain a filing system
* Generate, submit, and reconcile expense reports
* Provide general support to visitors (book hotels, transportation, if applicable)
* Provide information by answering questions and requests
* Prepare and monitor invoices
* Book conference calls, rooms, taxis, couriers, hotels etc.
* Handle sensitive information in a confidential manner
* Develop and update administrative systems to make them more efficient
* Resolve administrative problems
* Greet and assist visitors to the office
* Coordinate and arrange meetings/conferences, take meeting minutes upon request, and archive all the documents
* Monitor and follow up the status of all the action items performed by every department
* Gather the monthly work plan from every department and make a summary PowerPoint for every month for CEO"s review
* Prepare invitation letters
* Support for the host of the meeting (Prepare coffee and snacks, order lunch and prepare the name card tents, as requested)
* Any other duties that may be assigned by Administrative Supervisor
Skills & Experience:
- **Fluency in Mandarin and English**
- Showcase your stellar communication and administrative prowess
- Prior experience in a similar role is a plus
- Master multitasking with top-notch time management skills
- Present yourself professionally with impeccable attention to detail
- Proficiency in MS Office is a must
Education:
- High school diploma required; additional education in related fields a bonus
- Step into a role where every task contributes to our collective success. Apply now and let your administrative talents shine!
If you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed.
Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract/temporary, temp-to-hire, and direct assignments in the engineering, IT, and professional fields. We are the employer of choice for thousands worldwide. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a team-driven Equal Opportunity Employer committed to workforce diversity. For more information, please visit our website at http://www.belcan.com
The use of the masculine gender has been adopted in order to facilitate reading and has no discriminatory intention.
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