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Belcan is excited to be helping our client in hiring an Administrative Assistant in Hebron, OH!
Title: Administrative Assistant
Location: Hebron, Ohio
Duration: Indefinite
Education: HS Diploma
Description:
Administrative assistant to the HSEQ Department at the Newark Compounding Facility (NEW). A key contributor to the success of the HSEQ department at NEW who"s responsibilities include:
* Medical monitoring program
o Assists in the planning and scheduling related to required annual health screenings for employees
o Assists in the planning and completion of required hearing testing for employees
o Assists in the planning and completion of respiratory fit testing for employees
o Assists in the planning and completion of required random drug screening
o Provides required medical records to corporate health representatives via interal software
o Ensure that HIPAA regulations related to the above are strictly followed
o Assists in coordination of blood drives and other health and wellness initiatives
* Employee New Hire onboarding
o Creates site IDs
o Provides forklift keys to all new hires once the proper training has been completed
o Provides uniform information and agreements
o Assits in conducting initial fit test and provides respiratory protection as needed
o Assists in creating molded ear plugs as needed
* Manages Employee Uniform Program
o Manages employee uniform and site mats/rugs accounts
o Maintains all employee uniform agreements including onboarding, uniform changes for existing employees, and return of uniforms for exiting employees
o Maintains safety shoe allowance program for all employees
* Key Contributor to the Site Safety Program
o Maintains all required safety inspeciton records (safety showers, ladders, bio-cabinets, fire extinguishers, etc.)
o Manages the G Force Forklift program (providing keys to new hires, reseting keys, providing g-force data in the event of an incident involving a forklift)
o Maintains the site proactive safety files and reports status each month
o Collects and reviews Job Safety Behavior Observations (JSBOs) and elevates to HSEQ Manager as needed
o Participates in site Central Safety Meetings monthly and helps prepare presentation data as needed
o Enters new SDS sheets into global SDS management system
* General Administrative Duties
o Assists HSEQ Team in development/maintenance of HSEQ procedures
o Scans and files production and laboratory records
o Serves as backup coverage for the front desk and supervision of the 'box lid' crew as needed
Safety training would be provided initially and throughout duration of assignment through Workday (web-based training assigned according to position duties)
Front desk duties include greeting visitors, answering phones, processing mail, providing information to callers and other administrative duties as assigned.
Qualifications:
Qualifications Required: HS Diploma, proficiency in Microsoft Office software (Outlook, PowerPoint, Word & Excel), ability to learn and utilize site specific software as required (i.e. medical monitoring, fit testing, audiogram, etc.), a high attention to detail and discretion in handling employee records/information to ensure they are maintained under strict confidentiality, great multitasking and organizational skills, and a high level of team collaboration. Previous experience in an office environment preferred, experience in HSEQ or medical capacity a plus. Must be willing to sign a Non-Disclosure Agreement to perform medical paperwork functions and transfer the data into medical database. Become certified in CAOHC (Hearing Conservation)
If you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com
EOE/F/M/D/V
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